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Submitted By  Meeting Date:Type   _Title___________________________________________  _Department________________  _Submitted For________________
Julie DiMaggio Enea 03/09/2020:IOC  TRIENNIAL ADVISORY BODY REVIEW - PHASE II REPORT AND RECOMMENDATIONS  County Administrator David Twa
  ACCEPT the 2018-2020 Triennial Review Phase III Report and specific recommendations summarized below:
  1. DIRECT the County Administrator to continue implementation with the third cycle of the triennial review process and relate actions.
     
  2. DIRECT the Managed Care Commission (MCC) to coordinate with the County Administrator’s Office to make related corrective actions related to its membership composition and appointments.
    1. DIRECT the MCC to update its bylaws to reduce its number of seats and to alter its membership composition in accordance with its contractual requirements with the State;
    2. DIRECT the MCC to forward its membership recommendations to the Family & Human Services Committee in order to review nominations to the MCC’s newly established seats.
       
  3. DETERMINE the best course of action to address the Crockett-Carquinez Fire Protection District Advisory Fire Commission’s lack of compliance with county policies related to posting of agendas and meeting transparency.
     
  4. CONSIDER referring minor, targeted suggestions about agenda language and disclosures to the following independent boards and commissions:
    1. Alamo-Lafayette Cemetery District
    2. Byron-Brentwood Knightsen Cemetery District
    3. Resource Conservation District
 
  1. DIRECT Department of Conservation and Development staff to update the establishing documents and bylaws of the Affordable Housing Finance Committee so that the Committee may include Housing Opportunities for Persons with AIDS (HOPWA) funds within their advisory jurisdiction, to become operational pending County Counsel review and approval by the Board of Supervisors
 
  1. CONSIDER further review of advisory bodies without assigned permanent staff and DETERMINE whether to create a policy to abolish unstaffed advisory bodies with serious compliance issues that have been identified during Cycle 2 of the Triennial Review, including the Commission for Women and the Crockett-Carquinez Fire Protection District Advisory Fire Commission.
 
  1. DETERMINE whether to refer any additional issues outside the scope of the Triennial Review to other Board committees for action.
 
  1. Alamo-Lafayette Cemetery District Trustees
  2. Fish & Wildlife Committee
  3. Public Law library
  1. Discussion and approval.
Daphne Wakefield 03/10/2020:BOS  Sale of County-Owned Property at 1750 Oak Park Blvd.,Pleasant Hill; Permanent Closure of Pleasant Hill library; Sublease of Temporary library Location  Public Works Brian M. Balbas
  CONSIDER adopting Resolution No. 2020/81 authorizing the issuance of a request for proposals for the sale of 1750 Oak Park Blvd., Pleasant Hill, and fix May 12, 2020, as the date for receiving proposals; AUTHORIZE the County Librarian to permanently close the Pleasant Hill library at 1750 Oak Park Blvd. at 6:00 pm on June 3, 2020, and to execute a sublease with the City of Pleasant Hill for temporary library space; CONSIDER the environmental impact report for the Oak Park Properties Specific Plan project, and take related actions under the California Environmental Quality Act and Surplus Lands Act. (Karen Laws, Public Works Department)
Walter Beveridge 03/31/2020:BOS  East Bay Community Foundation Grant Funds  Library Melinda Cervantes
  APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $5,000 from East Bay Community Foundation, administered by the Rodeo Municipal Advisory Council, to supplement Rodeo library services, pursuant to the local refinery Good Neighbor Agreement, for the period July 1 through December 31, 2020.  (No County match)
Samuel Treanor 03/31/2020:BOS  Approve and Authorize the County Librarian to close all branches of the County library in accordance with amended 2020 holiday and training schedule  Library Melinda Cervantes
  APPROVE and AUTHORIZE the County Librarian, or designee, to close all branches of the County library in accordance with an amended 2020 holiday and training schedule.
03/16/2020:CENSUS  Federal, State, Regional and Local Updates  County Administrator David Twa
  Federal (U.S. Census Bureau)
•Census has BEGUN (my2020census.gov)
•Mobile Questionnaire Assistance (MQA)
•Provided Partnership Specialists with list of all QAC/QAKs in county as well as all events in low-response areas
Service Based Enumeration starting March 30
State (California Complete Count)
  • Bay Area Micro media plan still being finalized
  • QAC Lookup Tool live
Region 3 Updates (United Way Bay Area)
  • Texting Tool Available – PLEASE USE!!
    Text COUNT to (925) 401-4057
  • UWBA trained 211 script available
  • UWBA provided QAC/QAK training
    • The county is rolling into our guidelines
    • Working with UWBA to provide to their QAC in a box to our QAC/QAK grantees
  • Gametime Rundown Event Thursday, March 5 from 10 am – 2 pm at Clayton library
    • Final county-wide convening before census operations officially kick off.
    • Open to all funded organizations doing census outreach in Contra Costa County. 
    • Pick up multilingual outreach materials and a limited edition “We Hella Count” t-shirt.
  • All Updates, Webinars, and Resources available online
    UWBA has its monthly update calls, Regional meeting, and webinars notes available at uwba.org/census
Local Updates
•Translations received and collateral now available on website
•Awaiting additional Tibetan translations
•Grantee swag and collateral order packed and distribution has begun
•$41,500 left in Phase II Funding
•Transit ads purchased and planned, working to develop digital media plan
•Grantee PSAs
•Outreach Toolkit
•Updates with collateral in multiple languages
03/16/2020:CENSUS  Review COVID-19 HSD Guidance  County Administrator David Twa
  The implications of social distancing and other preventative measures to reduce COVID-19 will likely impact grantee outreach plans. Based on information we received from our grantees, there are over 300 presentations, events, and tabling opportunities expected to reach over 50 people planned for Census Outreach. Some of these events will not have 50 people in the same place at the same time. 

We are working to provide guidance to our grantees and support the recommendation of the County Health Department. Action taken by staff to date include:
1. Postpone Census Week Event to April 18th and renamed "Census Celebration Event" 
2. Include a section about COVID-19 on cococensus.org website
3. Provide Guidance to Grantees to prevent the spread of COVID-19 including: 
  • Postpone any event that has 50 people 
  • Postpone any event that serves vulnerable populations (i.e.seniors) 
  • Consider postponing canvassing events or modifying protocols to include: door hanger drop only or knock and stand 3 feet away from the door to talk to resident. Note, canvassing will not be effective if people are afraid to open their doors. 
  • Ensure any Questionnaire Assistance Center or Kiosk (QAC/QAK) is frequently wiped down with disinfectant and provide hand sanitzer to users. 
  • Following health and safety guidelines from: www.cchealh.org/coronavirus
4.  Provide proactive tips for grantees to conduct outreach amid the COVID-19 outbreak, including: 
  • Promote taking the Census Online or by Phone. Those that fill out the form before the end of April will not have a Census Worker knock on their doors. 
  • Increase social media outreach - in particular outreach that comes directly from your organization
  • Consider making a free PSA with CCTV to reach our community directly - you can integrate both Census and COVID-19 prevention messaging
  • Continue to integrate messaging into existing customer interaction
  • Consider alternatives to gatherings such as virtual events or webinars
  • Consider phone banking
  • Other options as identified by U.S. Census Bureau, State of California, United Way Bay Area, and County staff
In order to comply with County contracting requirements, any change to the activities provided in the scope of work will require an amendment to the contract. If grantees are unable to fulfill their contract, they may not receive the full amount of their grant. 

To date, the we have received the follow updates.
  • One grantee has postponed indefinitely events, QAC/QAK location, and canvassing efforts due to COVID-19. Staff anticipates there will be more changes to Census Outreach grants. 
  • The libraries have cancelled all their story time events
  • The libraries have been partnering with Leauge of Women Voters to serve as volunteers for the library QAC/QAK locations. It is anticipated that many of them will no longer volunteer because they meet the vulnerable population criteria. 

There is also over $60,000 in Phase 2 grants, which are specifically directed towards hosting Census outreach events by smaller organizations.  The Finance Committee began a discussions about potential alternative uses for those funds should the social distancing guidlines become prohibitive for the forseeable future. A follow up meeting is being schedule to assess the situation and provide a recommendation. 
 
Jessica Butterfield 03/31/2020:BOS  Purchase Cisco Security Advisory Subscription Services to Restore Critical Services for the library  Department of Information Technology Marc Shorr
  APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order in the amount of $100,000 with Presidio Networked Solutions Group, LLC for Cisco Security Advisory Subscription Services for the library, as recommended by the Chief Information Officer. (100% library Funds)
Jessica Butterfield 03/31/2020:BOS  Purchase Cisco Routing and Switching Optimize Subscription Services for the library  Department of Information Technology Marc Shorr
  APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order in the amount of $100,000, with Presidio Networked Solutions Group, LLC for Cisco Routing and Switching Optimize Subscription Services for the library, as recommended by the Chief Information Officer. (100% library Funds)
Walter Beveridge 03/31/2020:BOS  Transfer of Historical Materials to the Historical Society  Library Melinda Cervantes
  APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with the Contra Costa County Historical Society, Inc., a California non-profit, for the transfer of historical materials and related furnishings effective April 1, 2020. (100% library Fund)
Laura Strobel 03/24/2020:SPBOS  RATIFY the Order of the County Administrator Closing All Branches of the County library Until Further Notice  County Administrator David Twa
  Allowing the County libraries to remain open during this emergency situation would present health risks to library staff and patrons.
 
Daphne Wakefield 03/31/2020:BOS  Execute a Joint Use Agreement for the Bay Point library, 205 Pacifica Avenue, Bay Point - Riverview Middle School.  Public Works Brian M. Balbas
  APPROVE and AUTHORIZE the County Librarian, or designee, to execute a Joint Use Agreement between the County and Mount Diablo Unified School District with a five-year term for the continued operation of a library at Riverview Middle School, as recommended by the Public Works Director, Bay Point Area.  (No fiscal impact)
Daphne Wakefield 03/31/2020:BOS  Sublease with the International Education Center for office space at 2151 Salvio Street, Suite 299, Concord, for the library, Project Second Chance  Public Works Brian M. Balbas
  APPROVE and AUTHORIZE the County Librarian, or designee, to execute a sublease with the International Education Center for approximately 2,075 square feet of office space at 2151 Salvio Street, Suite 299, Concord, through January 31, 2026, at an initial rate of $4,046 per month through December 2021, with annual increases thereafter. (100% library Fund)